Summer Art Camp Handbook

Camp Schedule Procedures

Schedule & Structure

The Dairy Barn Summer Art Camp program consists of 6 weeks of art programming run non-consecutively throughout the summer. Each week includes a morning theme (classes from 9:00am-12:00pm) and an afternoon theme (classes from 1:00pm-4:00pm). The sessions are separated by an hour break for lunch and recess. Due to COVID, we are only offering full days of camp this year in order to keep pods together. We accept 24 students per week, and campers will be divided into four groups, which will be their “pod” for the week. For COVID safety, we will be keeping siblings together, and attempts will be made to keep pods separate at all times. Instructors will have a roster of names for each group, and will take attendance at the beginning of each class.

Monday – Friday 

Camper arrival and sign in: between 8:30 AM – 9:00 AM 

Camp Sessions: 9:00 AM – 4:00 PM 

Camper pick-up: 4:00 PM

Aftercare: 4:00 PM – 5:00 PM

Arrival/Check-In 

The education director or a Summer Art Camp coordinator will be in charge of checking in campers. All parents/guardians must sign-in campers, each day. Campers will make a name tag that they will keep throughout the week. 

Morning Welcome 

As campers arrive, they will be paired with the other members of their pod. This will be supervised activity time to play games, work on their own artwork, and get to know each other and the art camp assistants that will be accompanying each instructor for the week’s theme. After all campers have arrived, the morning will start with icebreaker games designed to build camp unity and friendships. The art camp coordinator and art camp assistants will always be with the campers in the morning. 

A few minutes before class begins, instructors will introduce themselves and share the theme and activities they have planned for the week or day. The group will also review rules of camp, and make announcements, as needed. Campers will then know what will be expected of them in each class for that day and what fun activities they will be doing.  

Lunch and Recess 12:00 pm – 1:00 pm
Every camper should bring their own packed lunch and will eat outside on the patio with their pod and designated adults. If inclement weather (rain or heat advisory) prevents outdoor lunch, indoor space will be arranged for socially-distanced dining. Please pack lunches that do not require refrigeration or heat as campers will not have access to a refrigerator or microwave.

Snack 10:00 am & 3:00 pm

Snack time will be provided twice a day. If your child has allergies or is very particular, please pack extra food for snack in their lunch bags. 

Pick-Up 

All parents/guardians must sign out their camper at the end of each day. No child may leave the building or wait downstairs unattended. A parent/guardian may send a note in the morning, giving permission for a child to be picked up by another parent or adult. (No phone calls please unless an extreme emergency, please plan ahead.)
Pick-up time is promptly at 4:00 pm. It is understandable that a parent may occasionally run late for pick-up at 4pm, but if it happens more than once or twice, a $5 late fee for each occurrence will be assessed. After 3 instances of being charged $5.00, the fee will increase to $10 per late pick-up. This will also apply for late pick-up after 5pm for aftercare campers. Fees will be assessed and invoiced to parents at the discretion of the Education Director.

Aftercare

Aftercare is provided for an additional fee from 4pm-5pm and should be pre-registered with camp. Pick-up time for aftercare is promptly at 5:00 pm.

Absence/Illness 

Please message the education director each day before 8:30 am if your child will not be coming to camp, for any reason. 

If a child reports he/she/they do not feel well or shows signs of any symptoms that may be related to Covid-19 or other contagious illness, the child should be kept home from camp. If symptoms present themselves while the child is at The Dairy Barn, they will be removed from the classroom and the camp director will contact the parent/guardian or designated emergency contact. These symptoms include, fever or chills, cough, nasal congestion or runny nose, new loss of taste or smell, sore throat, shortness of breath or difficulty breathing, diarrhea, nausea or vomiting, tiredness, headache, muscle or body aches, poor appetite. 

The Dairy Barn WILL NOT give refunds or vouchers for other programs for missed days due to illness or other reason.  Instead, a camper may have the opportunity to participate in our Art Camp at Home program. Take home Art Camp kits will be issued for each day of camp that is missed due to illness, Covid-19 or Covid-like symptoms.

Medicine 

Prescription medication must be clearly labeled in its original container and accompanied by a statement signed and dated by the doctor explaining the dosages. 

Over the counter medication may be dispensed with signed permission and dosages from the parent/guardian. Children are not allowed to be in possession of any prescription or non prescription medication. Any camper needing the use of an inhaler or epi-pen must provide a note from the doctor stating the reason and directions for use. 

What to Bring & Not Bring to Camp

Hand Sanitizer

We will have hand sanitizer on-site for everyone to share at key locations. We also recommend that you send your child with hand sanitizer for their own use throughout the day. All activity spaces and commonly touched surfaces will be frequently sanitized and cleaned. 

Water Bottle 

Hydration is important! Each camper should have a water bottle filled every day to bring with them to camp with their name clearly marked on the bottle. 

For Outside Time 

All campers go outside for lunch daily and for participation in their classes. If a camper is not well enough to be outside, then they are not well enough to be at camp. We will be utilizing our beautiful Ora Anderson Nature Trail as much as possible in the summer. This means a few extra safety precautions, see below. 

  • Sunscreen & Sun Hat: These are very important items to have because all campers go outside daily for lunch, games and sometimes for classes. Please send sunscreen marked with your child’s name to keep in their weekly camp bag.
  • Poison Ivy/Outdoor allergies: We don’t plan to be off trail, but just in case please make sure to list in the allergies section of registration, if your child is allergic to poison ivy or any other outdoor things like sumac or wasps. If we need to carry an Epi pen for your child, we can do so. 
  • Sunscreen: We mean it! Pack sunscreen or apply to your camper in the morning. If you don’t use it, long sleeve SPF rated apparel can be used as a substitute. 
  • Bug Spray: Because of a potential allergy situation, please apply any bug spray at home as it can cause allergic reactions in other kids if applied nearby. 
  • Rainy Days: If it is only drizzle, campers may still go outside for lunch, recess or class. Be sure to pack a raincoat or hooded jacket, just in case. 

What to Wear at Camp 

Campers should be attired in clothing that matches the weather and for comfort, shorts and t-shirt for warm days and a light jacket if cool. Campers should wear sturdy, close-toed shoes, as we do play physical games. No flip-flops are allowed at any time! Some of our art-making materials may stain clothing permanently and The Dairy Barn is not responsible for damage to clothing or shoes. Campers may not want to wear their newest or most favorite clothing to camp.

Paint Shirt 

Campers should bring an old, big, t-shirt or button-down shirt with their name clearly marked on the tag to keep in one of their paper Art Bags for the week. 

Camp Bag and Art Bag 

Please send a bag (duffle bag, book bag, or something similar) each week with your child to store sunscreen, water bottle, hat, and extra clothing if necessary. Also, we ask each child to bring in a paper grocery bag at the beginning of each week with their names clearly marked to keep their daily art projects. They will be used all week to store art works in, until being taken home.

Littlest Campers 

Accidents happen. If you think it’s possible your camper might have an accident at camp, please pack extra clothes and undergarments and a gallon sized zip lock bag to put soiled clothes in. If your camper has trouble dressing themselves to get into dry clothes, let the education director know, so together we can make a plan for what to do in case of an accident that you and your camper are comfortable with. 

Personal Items 

The Dairy Barn does NOT allow the following items to be brought to camp… 

  • Digital devices. Campers may not bring cell phones or other personal media to Summer Art Camp. 
  • Card games such as Pokémon or Magic. 
  • Make-up. If a camper chooses to wear makeup in the morning and their parent approves, that is fine, but no camper may bring and/or apply makeup during camp hours. 
  • Toy weapons of any kind. 

Campers may bring real books, and non-electric toys if approved by the education director. The Dairy Barn and Employees are not responsible for any lost, stolen or damaged items. If you have any questions regarding this policy, please contact the Education Director: kelly@dairybarn.org. If campers do bring books or toys, please talk with your child about the rules for toys: 1). They can only play with them during free times, never in class. 2). During class they have to put them away for safekeeping. 3). Items can get damaged or lost if left out. 

Pocket Knives 

Pocket knives and any similar item are not allowed at camp unless they are given for use by an instructor and under direct supervision. 

Camp Policies & Agreements

Calling Home 

A camper may be sent home due to illness or severe behavioral disturbance. If a camper requests to call home/parents/guardian due to feeling ill or emotional upset, we will call home. Calling home doesn’t necessarily mean that the camper will go home, as that will be decided by the parent/guardian and/or education director, but we will call and check in. 

Camp Behavior Policy 

Camp Instructors and Dairy Barn Staff are committed to creating and maintaining a safe and respectful environment that fosters fun and creativity through art-making for all campers. The education director provides oversight and training to instructors and camp assistants concerning behavior policies at Summer Art Camp. At the forefront of camp policy is good structure, consistency, teamwork and mutual respect. Disrespectful behavior, violent behavior, or actions disruptive to others enacted by campers, teachers, or assistants will result in intervention. If a peaceful, lasting solution cannot be achieved through intervention, there may be grounds for excusal from camp. If a camper is dismissed from camp, a refund will not be issued. 

Camp Agreements 

At the start of camp on Monday, camp agreements will be discussed and campers will review them periodically through the week. Campers are encouraged to participate actively in the teamwork of camp agreements and may add to the list. Here are some examples… 

∙ We agree to be creative and have fun! 

∙ We agree to be peacemakers. 

∙ We agree to use our eyes and ears before using our body, or our voice. 

∙ We agree to be good listeners. 

∙ We agree it’s always okay to make a mess, it’s never okay to leave one. 

∙ We agree to practice kindness. 

∙ We agree that it’s always okay to ask for help. 

∙ We agree that teamwork makes the dream work! 

∙ We agree to use butterfly feet upstairs. (i.e No war of the giant centipedes stompy feet that can disrupt the people in the gallery. 🙂 

∙ We agree to be a sharer, except for our food (because of possible allergies.) 

∙ We agree that safety comes first. 

∙ We agree to respect people and their space.

Thank You for Reading!
On behalf of The Dairy Barn Arts Center and the Summer Art Camp Staff, we are very glad you and your camper are joining us this year. We are looking forward to new friendships, lots of creativity, joyful exploration of materials and methods and self-expression through art, activity, music, nature and dance. Yay for Summer!

Contact Information

Kelly Shaw, Education Director

– Email: kelly@dairybarn.org

– Dairy Barn Office Number (M-F 8am-5pm): 740.594.4981

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